Organizations that have many different departments inevitably have to spend time just to keep things organized, and IT teams become a critical part of this strategy. Often, their role is to help implement software that enhances each employee’s ability to do their job, but they also perform many back-end tasks to organize the network. Active Directory group management is one of those critical back-end tasks. It gives each employee access they need to the network, file structures and email distribution lists, but in a complex environment, accommodating requests for AD group membership changes can become a time consuming task for IT to manage.
Universities are a great example of complex group management. They have multiple departments of students, faculty and staff, and users require access to workstations in multiple buildings, usually across several campuses.
Each semester, as students change courses and faculty and staff change offices or departments, the IT helpdesk is hit with countless requests for group administration changes to make sure everyone has the access they need to computers, folder structures and group email lists. You can probably imagine how quickly these requests pile up, and how long it can take an IT team to work through the entire list. This can create an immediate inconvenience to students, faculty and staff and to the IT team itself, which always has plenty of work to do.
With Group Management Server, non-IT staff, professors and managers can be authorized to administer their own AD groups. Simply by logging into the website and making the necessary membership changes, AD group management is distributed to those who need the changes immediately, and to those who best understand the access needs of their own groups.
Some of the key features that make Group Management Server a simple and effective solution:
Active Directory Integration
Users access Group Management Server through any major web browser, using their Active Directory credentials to log in.
Role-based Access Control
Control what featured of the application a user can access through customizable roles and permissions. Use the default roles (user, administrator and auditor) or create your own to tailor roles to your company’s needs.
Self-Service Group Administration for Non-IT Staff
Place more control in the hands of managers and team leaders by allowing them to modify group membership of their own groups through Group Management Server. Allow other staff to make group membership requests to their group managers, and fully audit all usage and group changes for security.
Reports and Auditing
Every group membership change is audited, including the date, time and user involved for each logged event. Information can be condensed into detailed reports for audits and compliance.